abvius module

NGO procurement management: a donor-compliant process, tier by tier

abvius’ Procurement module frames your NGO’s acquisitions by project, donor and amount. Competitive bidding, quotes, justification letters: each tier requires the right documents to guarantee compliance with donor rules.

Purchase rules tailored to amount and donor

Depending on the project (linked to one or several donors) and the amount, the workflow guides your teams. For example, a purchase between €5,000 and €20,000 requires two quotes for competitive bidding, or a justified explanation letter.

You can’t move forward without the required documents

Without the required documents, users cannot move on to the next step: compliance is built in by design. For large purchases, create the file, save it and return later to upload the terms of reference (ToR) or the signed contract.

  • Spend tiers — requirements tailored to each threshold.
  • Competitive bidding — quotes or justification letter required.
  • Evolving files — save and resume large purchases.

Frequently asked questions (FAQ)

How do I comply with donors’ purchase thresholds?

abvius automatically enforces the required documents based on the amount and donor (quotes, competitive bidding, supporting documents); without them, the file cannot progress.

Can a purchase file be resumed later?

Yes. Large purchases can be saved at any time and completed later with the ToR or signed contract.