abvius module

NGO inventory and asset management: donor- and audit-compliant

abvius’ Inventory module helps NGOs maintain an asset register that meets donor requirements. For each asset, the expected information is structured and preserved, ready for audit.

Information donors expect

Above the threshold, donors typically expect a set of documented items for each asset:

  • Description and unique identification number (barcode, QR code, or internal number)
  • Acquisition date and invoice reference
  • Acquisition value and funding source
  • Current location and assignment (project, office, responsible person)
  • Asset condition (functional, in repair, out of service)
  • Depreciation schedule where applicable
  • Date and result of the last physical inventory

An audit-ready register

abvius structures and preserves these elements for you, so that your inventory remains compliant and auditable at all times. To go further, read our article: NGO Asset & Inventory Management — Audit & Compliance Guide: https://abvius.org/en/articles/ngo-asset-inventory-management-audit-compliance

Frequently asked questions (FAQ)

What information does a donor expect for an asset?

Description and unique identifier, acquisition date and value, funding source, location, condition, depreciation, and last physical inventory.

Is the abvius inventory audit-ready?

Yes. The register structures all data expected by donors and remains auditable at all times.