In many NGOs, timesheets remain an isolated administrative exercise: managed in a separate tool, validated by email or on paper, then sent through Docusign and successively reprocessed by multiple departments. At the slightest modification, data entry error, currency mistake, or rejection by one of the stakeholders, the process quickly becomes time-consuming and wasteful. Abvius reverses this logic.
With Abvius, validations happen directly within the platform, thanks to integrated electronic signatures. Procurement teams, project managers, and finance can control, validate, and sign timesheets. Every action is tracked, timestamped, and fully compliant with internal procedures.
Each timesheet is connected to all operations and budgets. Every hour entered is linked to projects, analytical axes, funding sources, and corresponding budgets, enabling real-time budget tracking without re-entry or reprocessing. Data automatically feeds into accounting, donor reports, and monitoring and evaluation (M&E) indicators.
A single entry, smooth validations, reliable data immediately ready for audit. Abvius also generates a complete downloadable folder, bringing together the timesheet, employee or consultant invoices, along with all associated supporting documents, structured and ready to be shared with auditors or donors.
With Abvius, timesheets are no longer an administrative constraint: they become a natural convergence point between field operations, projects, and finance, in a smooth and efficient process.